Submit Art
(Monthly Exhibition Take-In)
Starting October 2025, submissions are completed online at home (form + payment + docent scheduling), then artwork is dropped off on Take-In Day.
Quick facts
When: 1st Saturday each month, 11:00 AM – 4:00 PM (drop-off).
Where: EAA Gallery, 121 W. Grand Ave, Escondido, CA 92025.
Entries: Up to 3 works per artist.
Max size: 36" on any side (including frame).
Hanging: Must be properly wired; no sawtooth hangers.
Labeling: Put your name + artwork title on the back (or underside for 3D).
Glazing tip: If framing under glass, photograph before glazing to avoid glare.
Step-by-step:
How to submit
Step 1 — Fill out the Online Submission Form.
Use the button on this page to complete your entry details. Payment happens at the end of the form.
Step 2 — Pay Submission Fees (at the end of the form). Members: $20 first entry, $5 each additional (up to 3).
Non-members: $30 first entry, $5 each additional (up to 3).
Active military, veterans, students: $10 first entry, $5 each additional (up to 3).
Step 3 — Schedule Your Docent Shift (or Opt-Out).
After submitting, schedule a 3-hour docent shift using the Docent Calendar link or click on the button below.
If you selected/paid the opt-out $10 fee, you’re all set—no scheduling needed.
Step 4 — Prep Your Artwork for Drop-Off.
Confirm proper hanging wire is installed.
Affix name + title labels on each piece (back/underside for 3D). {Wiring & Hanging instructions are listed below this section}
Step 5 — Drop Off on Take-In Day.
Bring your artworks to the gallery 1st Saturday, 11 AM–4 PM. Volunteers will confirm your form, payment, and docent schedule, then direct you to Artwork Drop-Off.
If something goes wrong:
Form/payment didn’t go through?
Email [email protected]
.
Calendar trouble or special questions?
Email [email protected]
.
(Internal tech escalation only: notify [email protected]
.)
How To Volunteer as a Docent
Artist members who submit artwork monthly are encouraged to serve as a Gallery Docent for a 3-hour shift during the month of their exhibition. (Or, you may choose to pay a $10 opt-out fee instead.)
Docents help greet visitors, answer simple questions, and keep the gallery welcoming. Training is provided, and it’s a fun and easy way to connect with the community while learning more about what’s happening at the Escondido Art Association.
For more information, contact our Volunteer Coordinators:
Meg Decker – [email protected]
Wendy Nelson – [[email protected]]
How to Prep Paintings for Hanging in Gallery
Follow Instructions Carefully
The Escondido Art Association has strict hanging requirements. Artwork that does not meet these standards will not be accepted.
1. Canvas Sides – If your painting is not framed, the visible sides of the canvas must be painted.
2. Hardware – Use D-rings for hanging. (Screw eyes are only acceptable if placed inside a framed canvas and are large enough to support the weight.)
3. Wire Attachment – Thread the hanging wire twice through each D-ring, then wrap the end securely around the wire.
4. Safety Wrapping – Cover all wire ends with tape to prevent injury to the hanging team.
5. Wire Placement – When pulled upward, the center of the wire should be about 2 inches from the top of the frame.
6. Recommended Wire – Use #6 plastic-coated, stranded stainless steel picture wire for best support.
Note: Hanging wires, D-rings, and hooks can usually be found at local hardware stores (such as Home Depot) or in the framing department at craft stores like Michael’s.